Privacy_Policy

The website of the Faculty of Medicine, Okayama University (hereinafter referred to as “this site”) is managed by the National University Corporation Okayama University (hereinafter referred to as “the university”).

The university collects information from users of this site to the extent necessary for the smooth operation of services provided on this site, such as information dissemination, receiving feedback, conducting surveys, and processing requests for materials.

Collected information is handled appropriately based on the “Okayama University Privacy Policy” outlined below to protect personal information.

Please read this Privacy Policy before using this site. By using this site, users are deemed to have understood and agreed to the contents of this Privacy Policy. Note that the university is not responsible for the handling of privacy information on other websites linked to this site.

Furthermore, the Privacy Policy may be updated to enhance the protection of users’ personal information or in response to new or amended laws and regulations. Please ensure you review the latest version of the Privacy Policy.

About the Basic Policy

The university recognizes that the personal information of students, patients, prospective students, and other individuals utilizing its services pertains to their privacy. Accordingly, the university is committed to ensuring the appropriate management of such information.

Collection of Personal Information

The scope of personal information collected will not exceed what is necessary to achieve the intended purposes of use. Information will be collected through lawful and fair means.

Use of Personal Information

The university will handle the personal information provided by individuals within the scope necessary to achieve the purposes of use, such as for education, research, and other university operations. If the purposes of use are to be changed, the university will announce the changes and obtain consent from the individuals concerned.

Measures for Ensuring the Security of Personal Information

The university takes appropriate security measures to protect the personal information it collects, striving to prevent the leakage, loss, alteration, and unauthorized access of personal information. These efforts include implementing robust safety measures to ensure the security and integrity of the data.

Management of Personal Information

The university ensures the proper management of personal information by appointing protection managers and protection officers in each department or unit handling such data. Additionally, the university conducts ongoing training and educational activities for staff to maintain and enhance awareness and compliance with personal information protection standards.

Disclosure of Personal Information to Third Parties

• The university does not provide personal information to third parties without prior consent from the individual, except in the following cases:

1. When required by law.
2. When it is necessary to protect a person’s life, health, or property, and obtaining consent is difficult.
3. When it is necessary to cooperate with national or local government agencies, or their designated representatives, in executing tasks prescribed by law, and obtaining consent may hinder the execution of those tasks.

• When the university provides personal information to third parties, such as for outsourcing or other necessary purposes, it ensures the implementation of necessary and appropriate safety measures through contractual obligations. These measures include preventing leakage or re-disclosure of the information by the third party.
• The university promptly responds to requests for disclosure, correction, or suspension of use of personal information provided by individuals, in accordance with applicable laws and regulations. Additionally, an overview of the personal information held by the university is made publicly available through the “Personal Information File Register.”

Compliance with Laws and Revisions

The university complies with all laws and regulations related to the protection of personal information, as well as other applicable standards. Additionally, it continuously reviews and improves its measures for handling personal information to ensure ongoing protection.

Contact Information

For inquiries regarding this Privacy Policy or matters related to the protection of personal information, please contact:

General Affairs Group, Graduate School of Medicine, Dentistry, and Pharmaceutical Sciences, Okayama University
Address: 2-5-1 Shikata-cho, Kita-ku, Okayama 700-8558, Japan
Phone: +81-86-235-7004
Fax: +81-86-235-7046